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Guidelines for applications to Spring Exhibition 2011

Who can apply for the Spring Exhibition 2011?
Submissions for the Spring Exhibition 2011 can be made by artists of any nationality and country of residence, over the age of 18. Individuals as well as groups are welcome to apply.  

What does it cost?
The application fee is DKK 500, EUR 68, USD 90, GBP 57, SEK 630, NOK 550 (the amount will vary depending on the currency rate of the day) which is paid online as the first stage of the application process. Your application cannot be made and approved unless this payment has previously been carried out.
The following means of payment can be used: Dankort, MasterCard, Visa, Visa Electron. You will receive
a receipt by e-mail.

Your application is approved on payment, after which you can upload your contribution(s) and re-edit until the deadline on 16 January 2011.

When is the application period?
Applications must take place online 10 -16 January 2011 at The Spring Exhibitions website under the menu-point "Online application".

How many works may I submit?
You can submit up to 5 contributions in the categories: painting, sculpture, installation, drawing, graphic art, mixed media, architecture, design / craft., photography, video, film, performance, animation, sound art, net.art, software art, visual poetry. For every contribution you can upload 4 images and there will be a note and description field, if the work requires a special explanation.There is a time limit of 5 minutes for video, film, animation and other time-based works.The time limit is only for the application, and not for the final viewing, if the works are accepted for the exhibitions.

The works may not be more than two years old.

What shall I send in when applying?
Applications to Spring Exhibition 2011 take place online. This means that physical works are not received for selection by the pre-jury and assessment by the jury. Instead, you are to upload your contribution(s) digitally at The Spring Exhibitions website  under the menu-point "Online application".

Keep in mind that the images of your contribution(s) ought to be of a quality that is sufficiently high so the jury will not to have any doubts about the appearance and nature of the contribution(s).
Accepted digital formats and data types:

  • .jpg. (photographic material) 72 dpi Max. height 1200 px, max. width: 1920 px.
  • .gif (graphic material and possibly animation) Max. data size:
  • .png (digital graphic)
  • .swf (for animation and interaction) Max. data size: 5 Mb
  • .mp4 - H.264 (for video and film) aspect ratio: 4:3, 16:9 Max. duration 5 mins.
  • .mp3 - 44 kHz (for sound).
  • Online works - Must function on an ordinary modern browser: (Mozilla/Internet Explorer). You will be able to insert the Url-address in the application form
  • YouTube Video. You will be able to insert the YouTube link in the application form

Video and film works that are accepted for the Spring Exhibition can be handed in in a higher resolution (and on i.e. DVD) to Kunsthal Charlottenborg in the period 17 - 19 February 2011.

What happens to my application material after the jury’s adjudication?
The uploaded files that do not make it to the exhibition are deleted from the Charlottenborg Fonden server once the jury’s work has been completed. The contributions accepted by the jury will remain on the Charlottenborg Fonden server for use in the online exhibition catalogue and for dissemination purposes.

Permission for showing
When you send in your application and images of your contribution(s) you must give your permission for it/them to be published online in the exhibition catalogue for the Spring Exhibition and for visual material of your contribution(s) to be offered to the press for publication in connection with media coverage of Spring Exhibition 2011.

When and how will I be informed that I have been included or not?
The jury’s decision is sent as an e-mail to the address you indicated in your application.
You will receive an answer 1 - 2 February 2011.

If I am accepted, will I then be responsible for the hanging, building up and installation of my contribution?
No, not if your contribution is of a smaller scale, however applicants that are accepted with large scale installations are responsible for building these themselves.

If I am accepted, will I then be responsible for technical equipment?
For accepted works that need special equipment such as. film, video and computer art, ect., the artist will be responsible for the necessary equipment.

If I am accepted, will I then be responsible for packing and transport of my contribution(s) to Kunsthal Charlottenborg?
Yes, you are responsible for packing and transportation of your contribution(s) to Kunsthal Charlottenborg as well as any eventual transportation insurance as well as for return transportation when the exhibition is over.
Your contribution(s) will be insured during the period they are at Kunsthal Charlottenborg.

When are accepted contributions to the Spring Exhibition to be handed in?
Your contribution(s), if selected by the jury, are to be handed in to the Spring Exhibition at Kunsthal Charlottenborg  17 - 19 February 2011.

If somebody purchases what I exhibit, how is payment transacted?
At every sale of works at the exhibition at Kunsthal Charlottenborg, Charlottenborg Fonden takes a 30% commission.
The sales price, which you list in the application form, must therefore include this commission fee. You will not be paid until the buyer has paid the whole sum.
The sales price includes everything the buyer sees (i.e. frames and the like), also if the work exists in more than one copy or not, which should also be indicated in the application.
Charlottenborg Fonden cannot be held responsible if a buyer backs out.

If I would like more information or help concerning uploading my application, who should I contact?
More general information about Spring Exhibition 2010 is available Mon-Fri 11.00 – 17.00 on tel. +45 33111191
See also www.springexhibition.com

A hotline for application procedure will be in operation 14–21 January 2011 on
e-mail: support@charlottenborg-fonden.dk
tel:  +45 52 32 40 34